Develop and implement a facility management program including managing lease agreements for all offices, maintenance, general expenses as well as opening new offices.
Key Roles and Responsibilities:
Allocate and manage offices space for maximum efficiency.
Coordinate intra-office moves.
Negotiating lease renewals and follow up on payment and annul renewal.
Managing service contracts and maintenance in all offices.
Ensuring that all offices meet the high standards of cleanness and hygiene.
Supervise maintenance and repair activities related to all offices.
Oversee offices refurbishment and renovations when and if needed.
Manage offices central services such as reception, security, cleaning.
Implement best practice processes to increase offices’ utilization and efficiency.
Obtain quotes and tenders from vendors and suppliers.
Calculate and compare costs for goods and services to maximize cost-effectiveness.
Negotiate contracts to optimize delivery and cost saving.
Coordinate and monitor activities of contract suppliers.
Manage contractor and vendor relationships.
Verify payment and invoicing match contract pricing.
Prepare and track facility management related budget.
Monitor general expenses and payments.
Generate and present regular reports and reviews of facility-related budgets, finances, contracts and purchases.
Develop and implement cost reduction initiatives.
Establish routine and complex administrative procedures to be implemented in all Mabanee offices, including process, forms, follow up and reporting.
Responsible for planning, directing, and supervision of all admin related activities, including supervision of all admin personnel who reports to Admin.
Support all Mabanee offices in all aspects related to administration, and coordinates with administration staff in remote offices to implement established procedures.
Responsible for employee Relations (Hotel accommodation, Ticket entitlement, company cars insurance, etc.).
Ensure timely renewal off all company’s related governmental documents and membership’s i.e (commercial registrations, chamber of commerce, etc.).
Negotiate with Mabanee suppliers related to all Admin functions as well as the maintenance contracts when required and seek to obtain best prices with emphasis on quality.
Work with HC VP to frequently review the company’s expense policies and procedures and ensure conducting proper market analysis to support recommendations and reviews.
Education and Qualification:
Bachelor’s degree preferably in Engineering
A proven track record within a facilities management
10 years of experience in the Facilities Services industry; of which, 3 – 5 at management level.
Strong management and leadership skills.
Experience in negotiating the best deals with contractors and suppliers.
IT literate in MS office
Planning and organizational skills
Attention to detail
Ability to work on own initiative
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