20.6 C
Kuwait City
November 17, 2019
Gulflance
Home » secretary at PACE – Al Kuwait

secretary at PACE – Al Kuwait


Job Description

OPERATIONAL
►     Assist the Partners in managing their calendars; arrange and coordinate all internal and external meetings which are to be attended by the Partners
►     Answer all incoming phone calls, ensuring to take messages from callers as requested and inform the Partners accordingly; make all outgoing calls as requested
►     Write and send e-mails on behalf of the Partners and produce text documents (i.e. interview notes, memo’s etc) as and when required
►     Maintain all incoming correspondence to the Partners including all mail, messages and faxes in a prompt manner
►     Greet all visitors meeting with the Partners and direct them as necessary
►     Process all travel arrangements (flight bookings, hotel/accommodation bookings, transport arrangements etc.) for the Partners and their visitors as requested
►     Process Kuwaiti visas for all persons (visitors, new hires etc.) entering Kuwait from overseas
►     Coordinate with PACE’s overseas branch as and when required in order to ensure the ►     Support other departments across PACE through offering translation services (e.g. translation of contracts, letters, proposals etc.) as required; ensure that all translations are completed on time as requested
►     Scan newspapers on a daily/regular basis in order to remain informed and up-to-date regarding tender opportunities across Kuwait and the G.C.C region; ensure to inform the Partners on prospective tender opportunities
►     Ensure to maintain all files in order to allow for easy referral to documents when required
►     Execute other general office duties as requested (typing, photo-copying, printing, operating office machine, etc.)
►     Liaise with other department staff on office matters as required

Skills

TECHNO-FUNCTIONAL COMPETENCIES
 
►     Advanced MS Office skills
►     Excellent typing speed
►     Fluency in English and Arabic
 
BEHAVIOURAL COMPETENCIES
►     Team player
►     Time management skills
►     Effective coordination  skills
►     Results oriented
►     Communication & interpersonal effectiveness

Job Details

Job Location
Al Kuwait, Kuwait

Company Industry
General Engineering Consultancy

Company Type
Employer (Private Sector)

Job Role
Administration

Employment Type
Part Time Employee

Monthly Salary Range
Unspecified

Number of Vacancies
Unspecified

Preferred Candidate

Career Level
Entry Level

Years of Experience
Min: 2 Max: 6

Residence Location
Kuwait

Degree
Bachelor’s degree / higher diploma

Education

► Bachelors Degree in any discipline

Related posts

HR Officer (open vacancy) – Al Kuwait – Kuwait Jobs

gulflance

Call Center – Team Leader at Boutiqaat – Al Kuwait – Kuwait Jobs

gulflance

Tendering Manager at Beresford Wilson & Partners – Al Jahra – Kuwait Jobs

gulflance

This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Accept Read More

Please spend a minute

Gulflance Poll

Which is worst social media?
Vote Now
close-link
Sign-up for exclusive content. Be up to date with Gulflance
Subscribe
Subscribe
close-image